This is a list of annual operational deadlines relevant to the financial community on campus and Divisional Finance Leaders specifically. It is organized according to the fiscal year of the university, beginning in July and ending in June.
For the most part, the key items listed here remain the same but please keep in mind the list is updated on a regular basis as the exact due dates may change a little.
If you have questions or comments about the information on this list, please contact the Financial Planning & Analysis team at dfl_concierge@berkeley.edu.
First Quarter
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July
- Due July 9 - Approve C&G deficit clearing waiver request forms in BFS
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Due July 15 - Correct payroll in suspense
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August
- Due August 14 - Ensure schedulers check Final Summer CSIR data
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Due August 15 - Correct payroll in suspense
- Due August 18 - Submit Org Tree changes (review the Org Tree Submission Implementation Timeline)
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Due August 20 - Perform Quarterly Key Controls - Financial Reporting Review & System Access Review
- Due August 28 - Perform variance analysis for Q4 Quarterly Report (on hold)
- Due August 30 - Return signed fiscal close letters
- Due August 31 - Queue commitments for Q1 requests
- Due August - Reach out to Budget & Financial Operations to begin planning for a new PDST program (There should be no new PDST programs for the FY21 cycle.)
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Review TAS allocations for departments (important to review but no deadline)
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September
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Due September 3 - Complete External Audit Activity Quarterly Report
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Due September 15 - Correct payroll in suspense
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Due September 21 - Submit Org Tree changes (review the Org Tree Submission Implementation Timeline)
- Due September 28 - Submit journals for divisional sweeps of carry-forward balances
Second Quarter
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October
- Due October - Submit materials for changes to existing PDST programs
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Due October 15 - Correct payroll in suspense
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Due October 16 - Submit Org Tree changes (review the Org Tree Submission Implementation Timeline)
- Due October 30 - Perform variance analysis for Q1 Quarterly Report (on hold)
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Due October 30 - Perform Quarterly Controls - Financial Reporting Review & System Access Review (In October 2020, just submit the Compensation Expense report and system access reviews. The GL Summary Report will be due at a later date.)
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Due October 30 - Perform Q1 Quarterly Flash Forecast (on hold)
- Due October 30 - Supply chartstrings for BEAR grants
- November
- Due November 15 - Correct payroll in suspense
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Due November 19 - Submit Org Tree changes (review the Org Tree Submission Implementation Timeline)
- Due November 27 - Queue commitments for Q2 requests
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December
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Due December 3 - Complete External Audit Activity Quarterly Report
- Due December 4 - Submit BEAR grant appeals
- Due December 14 - Ensure schedulers check final fall CSIR data
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Due December 15 - Correct payroll in suspense
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Due December 18 - Validate your chartstring for Productivity Suite assessment
Third Quarter
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January
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Due January 15 - Correct payroll in suspense
- Due January 15 - Submit DeptIDs for inactivation and CF1 changes
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Due January 19 - Submit Org Tree changes (review the Org Tree Submission Implementation Timeline)
- Due January 22 - Submit Recharge Self Certification forms
- Due January 22 - Submit Summer 2021 Course Materials & Services Fee exception requests
- Due January 29 - Submit proposals for Course Materials and Services Fees (CMSF)
- February
- Due February - Perform variance analysis for Q2 Quarterly Report (on hold)
- Due February 15 - Correct payroll in suspense
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Due February 19 - Submit Org Tree changes (review the Org Tree Submission Implementation Timeline
- Due February 26 - Queue commitments for Q3 requests
- Due February 26 - Submit Reserve Analysis templates
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March
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Due March 2 - Complete External Audit Activity Quarterly Report
- Due March 15 - Correct payroll in suspense
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Due March 19 - Submit Org Tree changes (review the Org Tree Submission Implementation Timeline)
Fourth Quarter
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April
- Due April 15 - Correct payroll in suspense
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Due April 16 - Submit Org Tree changes (review the Org Tree Submission Implementation Timeline)
- Due April 30 - Perform Quarterly Controls - Financial Reporting Review & System Access Review
- Due April 30 - Queue commitments for Q4 requests
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May
- Due May - Q3 Quarterly Variance Report (on hold)
- Due May 14 - Ensure schedulers check final Spring CSIR data
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Due May 14 - Correct payroll in suspense
- Due May 18 - Submit Org Tree changes (review the Org Tree Submission Implementation Timeline) Org tree changes are on hold until after fiscal close
- Due May 28 - Submit Non C&G Deficit Clearing Waivers
- June
- Due June 3 - Complete External Audit Activity Quarterly Report
- Due June 15 - Correct payroll in suspense
- Due June - Remind faculty CMSF fee approved