This is a list of annual operational deadlines relevant to the financial community on campus and Divisional Finance Leaders specifically. It is organized according to the fiscal year of the university, beginning in July and ending in June.
For the most part, the key items listed here remain the same but please keep in mind the list is updated on a regular basis as the exact due dates may change a little.
If you have questions or comments about the information on this list, please contact the Financial Planning & Analysis team at dfl_concierge@berkeley.edu.
First Quarter
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July
- Due July 5 - Approve C&G deficit clearing waiver request forms in BFS
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Due July 15 - Correct payroll in suspense
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August
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Due August 15 - Correct payroll in suspense
- Due August 16 - Ensure schedulers check Final Summer CSIR data
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Due August 17 - Submit Org Tree changes (review the FY19 Org Tree Submission Implementation Timeline) Due to unresolved issues surrounding updating UCPath with org tree changes, the org tree is closed for changes. DFLs may continue to submit changes for implementation to the tree.
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Due August 21 - Perform Quarterly Key Controls - Financial Reporting Review & System Access Review
- Due August 30 - Perform variance analysis for Q4 Quarterly Report
- Due August 30 - Return signed fiscal close letters
- Due August 30 - Queue commitments for Q1 requests
- Due August 30 - Reach out to Central Resources to begin planning for a new PDST program
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Review TAS allocations for departments (important to review but no deadline)
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September
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Due September 3 - Complete External Audit Activity Quarterly Report
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Due September 15 - Correct payroll in suspense
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Due September 20 - Submit Org Tree changes (review the FY19 Org Tree Submission Implementation Timeline)
- Due September 27 - Submit journals for divisional sweeps of carry-forward balances
Second Quarter
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October
- Due October 11 - Submit materials for changes to existing PDST programs
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Due October 15 - Correct payroll in suspense
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Due October 17 - Submit Org Tree changes (review the FY19 Org Tree Submission Implementation Timeline)
- Due October 31 - Perform variance analysis for Q1 Quarterly Report
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Due October 31 - Perform Quarterly Controls - Financial Reporting Review & System Access Review
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Due October 31 - Perform Q1 Quarterly Flash Forecast
- October - Share Star Award Allocation
- November
- Due November 1 - Supply chartstrings for BEAR grants
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Due November 8 - Submit DeptID inactivation requests and Chart1 changes to CalPlan
- Due November 8 - Submit PDST confirmation of demographic and debt data and confirmation of FY20-21 fees to studentfees@berkeley.edu
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Due November 15 - Correct payroll in suspense
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Due November 19 - Submit Org Tree changes (review the FY19 Org Tree Submission Implementation Timeline)
- Due November 22 - Submit Reserve Analysis templates
- Due November 27 - Queue commitments for Q2 requests
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December
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Due December 3 - Complete External Audit Activity Quarterly Report
- Due December 5 - Submit BEAR grant appeals
- Due December 13 - Ensure schedulers check final fall CSIR data
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Due December 15 - Correct payroll in suspense
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Due December 20 - Validate your chartstring for Productivity Suite assessment
Third Quarter
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January
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Due January 15 - Correct payroll in suspense
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Due January 17 - Submit Org Tree changes (review the FY19 Org Tree Submission Implementation Timeline)
- Due January 24 - Submit Recharge Self Certification forms
- February
- Due February 10 - Perform variance analysis for Q2 Quarterly Report
- Due February 15 - Correct payroll in suspense
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Due February 19 - Submit Org Tree changes (review the FY19 Org Tree Submission Implementation Timeline
- Due February 21 - Submit Miscellaneous Student Fee proposals
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- Due February 28 - Queue commitments for Q3 requests
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March
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Due March 2 - Complete External Audit Activity Quarterly Report
- Due March 15 - Correct payroll in suspense
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Due March 19 - Submit Org Tree changes (review the FY19 Org Tree Submission Implementation Timeline)
Fourth Quarter
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April
- Due April 15 - Correct payroll in suspense
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Due April 17 - Submit Org Tree changes (review the FY19 Org Tree Submission Implementation Timeline)
- Due April 30 - Perform Quarterly Controls - Financial Reporting Review & System Access Review
- Due April 30 - Queue commitments for Q4 requests
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May
- Due May 4 - Q3 Quarterly Variance Report
- Due May 10 - Ensure schedulers check final Spring CSIR data
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Due May 15 - Correct payroll in suspense
- Due May 17 - Submit Non C&G Deficit Clearing Waivers
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Due May 17 - Submit Org Tree changes (review the FY19 Org Tree Submission Implementation Timeline) Org tree changes are on hold until after fiscal close
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Due May - Remind faculty CMSF fee approved
- June
- Due June 3 - Complete External Audit Activity Quarterly Report
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- Due June 15 - Correct payroll in suspense
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- Due June - Submit waivers for C&G Deficit Clearing - Submit FY19 Contracts & Grants Deficit Clearing Waiver Request Forms via the RA Grants WorkCenter no later than Friday, June 28.
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- June-August - Fiscal close