This is a list of anticipated operational deadlines for 2018 from our Controller's Office and Office of Financial Planning & Analysis. This information was last updated in February 2018, is subject to change, and will be updated regularly as-needed. If you have questions or comments about the information in this list, please contact the VC Finance Immediate Office at cfocommunications@berkeley.edu.
First Quarter
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July
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Due July 15 - Correct payroll in suspense
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Due July 31 - Perform Quarterly Controls - Financial Reporting Review & System Access Review
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August
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Due August 10 - Ensure schedulers check Final Summer CSIR data
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Due August 15 - Correct payroll in suspense
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Due August 22 - Submit Org Tree changes (review the FY18 Org Tree Submission Implementation Timeline)
- Due August 31 - Queue commitments for Q1 requests
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Due August - Perform variance analysis for Q4 Quarterly Report
- Due August - Complete the fiscal close checklist
- Review BEAR Funding allocations (important to review but no deadline)
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Review TAS allocations for departments (important to review but no deadline)
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September
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Due September 1 - Complete External Audit Activity Quarterly Report
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Due September 2 - Complete Fiscal Close Certification
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Due September 15 - Correct payroll in suspense
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Due September 19 - Submit Org Tree changes (review the FY18 Org Tree Submission Implementation Timeline)
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Due September 21 - Provide list of new CalPlanning users
Second Quarter
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October
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Due October 15 - Correct payroll in suspense
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Submit Professional Degree Supplemental Tuition (PDST) proposals
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Long Form due October 2
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Short Form due October 16
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Due October 17 - Submit Org Tree changes (review the FY18 Org Tree Submission Implementation Timeline)
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Due October 31 - Perform Quarterly Controls - Financial Reporting Review & System Access Review
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Due October 31 - Perform Q1 Quarterly Flash Forecast
- Due November 13 - Perform variance analysis for Q1 Quarterly Report
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Due November 15 - Correct payroll in suspense
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Due November 17 - Submit Org Tree changes (review the FY18 Org Tree Submission Implementation Timeline)
- Due November 30 - Queue commitments for Q2 requests
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November - Share Star Award Allocation
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December
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Due December 1 - Complete External Audit Activity Quarterly Report
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Due December 15 - Correct payroll in suspense
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Due December 15 - Ensure schedulers check final Fall CSIR data
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Due December 15 - Verify CalPlanning Access Provider and Tool Assistant
Third Quarter
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January
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Due January 5 - Submit proposals for Course Materials and Services Fees (CMSF) and Miscellaneous Student Fees (MSF)
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Due January 5 - Submit DeptID inactivation requests
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Due January 15 - Correct payroll in suspense
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Due January 18 - Submit Org Tree changes (review the FY18 Org Tree Submission Implementation Timeline)
- Due January 19 - Submit Annual Self-Supporting Graduate Professional Degree Program fee templates
- Due January 26 - Perform variance analysis for Q2 Quarterly Report
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Due January 31 - Perform Q2 Quarterly Flash Forecast
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Due January 31 - Perform Quarterly Controls - Financial Reporting Review & System Access Review
- February
- Due February 6 - Submit Revenue Generation Templates
- February 7 - February 21 - CalPlanning unavailable
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Due February 15 - Correct payroll in suspense
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Due February 16 - Submit Org Tree changes (review the FY18 Org Tree Submission Implementation Timeline)
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- February 21 - CalPlanning available with actualized compensation data
- Due February 27 - Submit Recharge Self Certification forms
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Due February 28 - Queue commitments for Q3 requests
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March
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Due March 1 - Complete External Audit Activity Quarterly Report
- Due March 26 - Budget Process Form A
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Due March 15 - Correct payroll in suspense
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Due March 16 - Submit Org Tree changes (review the FY18 Org Tree Submission Implementation Timeline)
Fourth Quarter
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April
- Due April 13 - FY19 budget in CalPlan, including FY18 Q3 full forecast
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Due April 15 - Correct payroll in suspense
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Due April 17 - Submit Org Tree changes (review the FY18 Org Tree Submission Implementation Timeline)
- Due April 20 - Multi-year budget template, revenue generation template, narrative template
- Due April 26 - Q3 Quarterly Variance Report
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May
- May 7 - June 1 - Attend budget hearings
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Due May 11 - Ensure schedulers check final Spring CSIR data
- Due May 14 - Submit Non C&G Deficit Clearing Waivers
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Due May 15 - Correct payroll in suspense
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Due May 16 - Submit Org Tree changes (review the FY18 Org Tree Submission Implementation Timeline)
- Due May 31 - Queue commitments for Q4 requests
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Due May - Remind faculty CMSF fee approved
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Begin completing list in May - Complete the fiscal close checklist
- June
- Due June 1 - Complete External Audit Activity Quarterly Report
- Due June 15 - Correct payroll in suspense
- Due June - Submit waivers for C&G Deficit Clearing