Can a recharge activity purchase an item with current reserves and collect money over the useful life of the equipment to repurchase the item at the end of the useful life?
Yes. The assignment of a depreciation charge during the useful life will permit the recharge center to have sufficient funds at the end of the useful life for purchase of a replacement piece of equipment.
What determines whether or not an item can be assigned as equipment with depreciation allocated to a recharge account?
The University definition for equipment must be met. Presently the item must have a purchase price of at least $5,000 and a useful life of more than a year. The item must be used in the recharge activity to have its charges assigned to the respective fund.
Can a recharge unit assign a piece of existing equipment, purchased with federal funds, to the recharge activity and depreciate the value of the equipment over the useful life of the equipment?
No. If the equipment was originally bought on federal funds, the recharge unit cannot depreciate the value of equipment and assign the respective costs to the recharge fund.
Can a recharge activity lease a piece of equipment and charge the lease payments to the recharge operating fund?
For capital leases, lease payments can be allocated to the recharge operating fund provided that the amount of the lease payments is roughly equal to the amount of depreciation that could have been charged for the same period and the University has title to the asset. For operational leases, the lease payments should be allocated to the recharge operating fund.
The useful life tables are prepared by the Office of the President and can be found at the Useful Live Indices for Equipment Depreciation page. Useful lives can also be found in the campus equipment inventory tracking system, BETS. To request a new classification of equipment with new useful lives, complete the Equipment Useful Life Update Form (Word) and submit to firstname.lastname@example.org.
No. The equipment purchased for use in a recharge activity must be charged out to that activity through annual depreciation charges over the useful life of the equipment or financed through a capital lease.
Can a recharge unit assign a piece of existing equipment, purchased with non-federal funds, to the recharge activity and depreciate the value of the equipment over the useful life of the equipment?
If the equipment was originally bought on non-federal funds, you can make the assignment and the subsequent depreciation. If the equipment is used only part of the time for recharge activities and the remainder of the time for non-recharge activities, only that percentage of the equipment time on the recharge activity should be assigned to the recharge unit.
The University operating policies require the department to purchase the initial equipment for the newly established recharge activity. If it is an ongoing recharge activity and the amount of the equipment purchase is small, you can finance the purchase from amounts in the recharge accounts current reserves. If it is an ongoing recharge activity and the amount of the equipment purchase is substantial, you should finance the purchase through a capital lease or seek outside seed money from other sources.