Winter Curtailment 2024 to 2025
The Office of the Vice Chancellor of Finance is planning to observe the upcoming winter curtailment period.
Curtailment Dates
- Monday, December 23, 2024: Curtailment day
- Tuesday, December 24, 2024: Administrative and Academic Holiday
- Wednesday, December 25, 2024: Administrative and Academic Holiday
- Thursday, December 26, 2024: Curtailment day
- Friday, December 27, 2024: Curtailment day
- Monday, December 30, 2024: Curtailment day
- Tuesday, December 31, 2024: Administrative and Academic Holiday
- Wednesday, January 1, 2025: Administrative and Academic Holiday
The Academic Calendar reflects these dates.
Finance Units
The winter curtailment closure includes the following finance units:
- Accounts Payable and Travel
- Accounts Receivable
- BFS and BFS Security
- Cal Answers and CalPlanning
- Cash-Handling and Banking Services
- Contracts and Grants Accounting (CGA)
- Faculty Home Loans
- Financial Accounting and Controls (FAC)
- Payroll
Please refer to the following section for specific unit-by-unit information regarding the impact of this closure, as well as contact information. If you have any specific questions or concerns, please contact the respective unit.
Finance Units and Their Processing Times
Accounts Payable and Travel
Although the Travel, Entertainment and Other Expenses online reimbursement system will be available during curtailment, there will be no technical or functional support. Processing and payment for items submitted online during the curtailment period will occur after we return in January.
The final check-write for 2024 will occur on Thursday, December 19, 2024, for invoices with a due date through Wednesday, January 1st, 2025. The final electronic funds transfer (EFT) transmission will occur on Friday, December 20th for invoices with a due date through Wednesday, January 1st, 2025.
Check-writing and EFT transmissions will not occur during the curtailment period. EFT transmissions will resume on Thursday, January 2nd, and check-writing production will resume on Wednesday, January 8, 2025.
Invoices that need to be paid prior to the end of the calendar year should be received in Accounts Payable by Monday, December 2, 2024. Departments should review voucher approval queues daily to ensure payments are released in a timely manner.
For Travel and Entertainment Reimbursements, approvals in the direct entry system should occur by Friday, December 6 to be paid prior to the end of the month.
Accounts Receivable
Student Billing
Students wishing to make a payment on their student account should refer to CalCentral. No check payments or returned checks will be processed from Friday, December 20, 2024, through Friday, January 3, 2025. The last day we will process refunds for 2024 is Tuesday, December 17, 2024.
If you have any questions, please contact Cal Student Central at 510-664-9181. Visit the Cal Student Central Services and Areas of Support page to for their hours of operation.
Non-Student Billing
Departments billing non-student customers on BFS:
- Accounts Receivable should have all weekly invoices created and placed in Ready Status by 3:00 pm on Friday, December 13, 2024
- Invoices created after 3:00 pm on Friday, December 13, 2024, will be processed starting on Monday, January 6, 2025
Non-student customers wishing to make a payment on their BFS account should log in to their eBill account. No check payments or returned checks will be processed from Friday, December 20, 2024, through Friday, January 3, 2025.
New non-student customer requests to set up, unlock, or reset passwords for eBill will not be processed from Monday, December 23, 2024, through Friday, January 3, 2025. Processing will resume on Monday, January 6, 2025.
BFS and BFS Security
BFS will be available through the curtailment period during its regular hours, but there will be no online support. Batch jobs will run automatically as normal. Access support from BFS Security will be unavailable.
Contact
If you have any questions about BFS Security, please contact secbfs@berkeley.edu or call 510-643-3486 before noon on Friday, December 20, 2024, or three business days prior to curtailment, whichever is first.
Cal Answers and CalPlanning
Cal Answers and CalPlanning will be available as usual with limited Service Desk support during curtailment days. Some user inquiries may be deferred until the full support staff is available on Monday, January 6, 2025.
Contact
If you have questions about support during the winter holidays and curtailment, email calanswers-help@berkeley.edu or calplanhelp@berkeley.edu by Friday, December 13, 2024.
Cash-Handling and Banking Services
Departments who bring their deposits to 2610 Channing Way for processing should deliver their final 2024 deposit no later than the close of business on Wednesday, December 18, 2024. No incoming wire transfers or returned checks will be processed from Monday, December 23, 2024, through Friday, January 3, 2025.
Contracts and Grants Accounting (CGA)
CGA continues to work primarily remotely and the CGA AR team are onsite one day a week only. Please contact us at cga_receivables@berkeley.edu to arrange a drop off of any checks received during the month of December. Be sure to email us no later than Tuesday, December 10, 2024, to make arrangements before the last onsite date prior to curtailment.
Please submit closeout certifications to CGA no later than Tuesday, December 10, 2024, for all awards with final reports and/or invoices due to the sponsor on or before Monday, January 6, 2025. Given the extremely tight timeline, please submit closeout certifications to CGA earlier in the month whenever possible.
Contact
If you have any questions about the curtailment dates, please send an email to cgaawards@berkeley.edu by the close of business on Tuesday, December 10, 2024, to ensure sufficient time to respond prior to curtailment.
Faculty Home Loans
Contact
If you have questions regarding the UC Mortgage Origination Program (MOP) during curtailment, please direct them to the Faculty Loan Coordinator at 643-8962 or by email at facultyloans@berkeley.edu before noon on Friday, 13, 2024.
Information about faculty home loans is available on the Office of Loan Programs page.
Financial Accounting and Controls (FAC)
Contact
If you have any questions regarding Financial Accounting and Controls, please send an email to gao@berkeley.edu before noon on Friday, December 13, 2024.
Payroll
During curtailment, Central Payroll will be handling payroll file submissions to UCPath and instant paycard requests. Non-urgent service requests will be addressed after curtailment beginning on Monday, January 6, 2025.
Please follow the Berkeley Regional Services payroll deadlines which allow for payroll processing time to meet the UCPath system production schedule deadlines.
UCPath will be open and processing payroll transactions during UC Berkeley’s curtailment. Detailed instructions regarding CalTime will be emailed in late November. Campus Timekeepers and Berkeley Regional Payroll Partners will perform CalTime duties, review UCPath reports, and respond to UCPath inquiries as necessary throughout curtailment.
Any anticipated pay issues should be addressed and coordinated in advance of curtailment. If a pay issue is reported during curtailment by the employee or supervisor, Central Payroll will need the region to work with the individual to address the issue (i.e., time collection) and determine the appropriate payment option (on-cycle, off-cycle, instant pay card).
Contact
If you have any questions, email payhelp@berkeley.edu no later than Thursday, December 19, 2024.
The Glacier system will be available for updates. For questions, contact Glacieradmin@berkeley.edu no later than Tuesday, December 17, 2024.