Budget process: weekly roundup - May 25

May 25, 2017

Divisional Finance Leaders,

Thank you from the EVCP

A note from EVCP Carol Christ...

"Back in January I announced a new iterative approach for this year's budget process, and I thank you for trusting me on a journey that required significant flexibility and collaboration on your part. As a result of your hard work, you've helped our leadership team understand the fiscal landscape more fully and enabled us to make the tough choices needed to sustain our academic excellence. Your steadfast partnership was a key element in this year's successful process. Over the next few weeks, I will make final budget decisions and will share those decisions with you in formal allocation letters. Thank you for your continued support." 

This week's news 

Q3 Variance Reports and Flash Forecast available

Campus leaders launched the Quarterly Variance Reporting and Flash Forecast process this year to deliver transparent reporting to campus; improve the quality of actual, budget, and forecast data; and allow divisions to course-correct throughout the year. You may access the newly released Q3 Variance Reports and Flash Forecast on the Office of the CFO website. Questions, contact Heidi Hallett, Director of Financial Reporting & Analysis, via email:  hhallett@berkeley.edu.

Deliver FY2016-17 gifts to Gift Operations by June 22

Our partners at UDAR have let us know that in order for a gift to count in FY2016-17 fundraising totals, Gift Operations will be accepting, entering, and posting all gifts in CADS by 5pm on Monday, July 10. Therefore, please ensure all gifts and donor-signed pledge documentation are delivered to the Gift Operations drop safe at 2080 Addison by noon on Thursday, June 22. Gifts received or submitted after June 22 will still be credited and receipted according to the check date or date of gift, but Gift Operations cannot ensure that they will be included in BFS for FY2016-17 totals.

Regarding UC Berkeley Foundation gifts, these must not only be received in the Gift Operations drop safe by noon on June 22, but they also must be posted in CADS by the end of day on Monday, June 26 to allow UDAR sufficient time to do the transfers to the Regents parallel funds for FY2016-17.

For more information about submitting gifts, suspense account review, and verification of conditions on pledges, read the full fiscal close announcement (CalNet authentication required) that Gift Operations recently sent to CADS users and the Fundraising Council. Questions, contact Leslie Banez, Director of Gift Operations, at (510) 642-6855 or lbanez@berkeley.edu.

Next week's news and beyond

Temporary delay in contract and grant setup process June 26 - July 5

Effective July 1, 2017 Contracts and Grants Accounting (CGA) is implementing an enhancement to the budget upload process to support faster set-up of new awards and other award actions. Transitioning to the new process will necessitate a temporary gap in award set-up and other award actions involving budgets while we take the system offline. Therefore, awards and modifications with a Phoebe Award Summary (PAS) date during the week of Monday, June 26 - Friday, June 30 will be completed afterWednesday, July 5. 

Please notify your non-CSS RAs of this upcoming enhancement; a BFS listserv announcement will be distributed on Friday, May 26 with instructions on the new process. Principal Investigators will be notified of the temporary delay, and Research Administrators and CGA are working hard to minimize the impact to them. Questions, contact Kimberly Page, Manager of Contracts and Grants Accounting, via email at kimberlypage@berkeley.edu.

Thank you,

Office of the CFO