Budget Process Weekly Roundup - March 24

March 24, 2017
Divisional Finance Leaders,

This week's news

Call letter released
The Office of the EVCP released the FY2017-18 call letter on Wednesday, March 22. As a complement to recent budget discussions with the EVCP and CFO, this letter provides campus leaders and finance professionals with additional information to complete their divisional budget for formal submission, along with their strategic plans and revenue generation plans, by early May. 

Planning guidelines and target measurement process available 
The Office of the CFO's Financial Planning & Analysis team has released the FY2017-18 planning guidelines and the corresponding appendix.These documents, updated annually, provide budget development guidance to DFLs including key dates, planning assumptions, the process for budget improvement target measurement, and links to helpful tools and resources. Questions, contact Jon Bain-Chekal, Executive Director of Financial Planning & Analysis, via email: jonbain@berkeley.edu.
Q2 Variance Reports and Flash Forecast available
Campus leaders launched the Quarterly Variance Reporting and Flash Forecast process this year to deliver transparent reporting to campus; improve the quality of actual, budget, and forecast data; and allow divisions to course-correct throughout the year. You may access the newly released Q2 Variance Reports and Flash Forecast on the Office of the CFO website. Questions, contact Heidi Hallett, Director of Financial Reporting & Analysis, via email: hhallett@berkeley.edu.

Next week's news and beyond

March DFL Forum on March 30 
Out next DFL Forum is on Thursday, March 30 from 11am-12pm in the Stephens Lounge at the MLK, Jr. Student Union. Questions, contact Jean Bednarz, Chief of Staff to the AVC-CFO, via email: jeanbednarz@berkeley.edu.

Form A and Budget Template via data entry service due April 7
If you are submitting a Form A and/or have chosen to take advantage of the data entry service to enter your Budget Template data into CalPlanning, completed materials are due by Friday, April 7. Questions, contact the budget template workgroup via email:budgettemplate@berkeley.edu.

Target report and narrative, new submission materials for May 5
As part of your budget submission, please also prepare these two new documents to support the management of your division's budget improvement target: 
  • The target report allows campus leaders to review trends and set a baseline expectation of financial results for the year. 
  • The target narrative helps campus leaders understand what actions have been taken, or are planned, to meet the improvement target.
Instructions to complete these documents are in the appendix to the planning guidelines. Questions, contact Jon Bain-Chekal, Executive Director of Financial Planning & Analysis, via email: jonbain@berkeley.edu

Website hub

We appreciate that there are many moving pieces to manage every year during the budget process - you can keep track of all the essentials, including the timeline and resources, on the Office of the CFO budget process website hub at cfo.berkeley.edu/budgetprocess.

Thank you,

Financial Planning & Analysis Team
Office of the CFO