Budget Process Weekly Roundup - February 17

February 17, 2017
Divisional Finance Leaders,

Thanks again to those of you who attended yesterday's Revenue Generation Info Session, and we look forward to engaging with you next week at Thursday's DFL Forum. We appreciate that there are many moving pieces to manage every year during the budget process - you can keep track of all the essentials, including the timeline, on the Office of the CFO budget process website hub at cfo.berkeley.edu/budgetprocess.

This week's news

Budget Templates available for DFLs selecting data entry support
Budget Templates will be available by end of day today on the OCFO Google Drive folder for the units who opted into the data entry service. We will send you a personal email with links to the template and instructions when your template is ready later today. All other DFLs will receive their templates early next week.

- More Information: visit the budget process website hub
- Questions: email the team at budgettemplate@berkeley.edu

Revenue Generation Info Session follow-up
Thank you to those who participated in this week's Revenue Generation Info Session. The team has updated the Revenue Generation Template and placed it on the OCFO Google Drive folder. Keep in mind, the intent of this optional workbook is to assist DFLs in determining determining revenue from new initiatives. The workbook can be used in whole or in part and can be customized to fit your specific needs; please just note and explain changes/additions to enable the approval team to assess the feasibility of your projections.  
Updates to the template include:
  • Additional instructional text about the intent of the template
  • Concurrent tab - corrected UNEX tuition formula in cells B10 and E12
  • Summer Sessions tab - corrected the worksheet for the updated 2017 rates
  • SSGPDP tab - changed the formula on line 18 to be consistent for all the years
  • PDST tab - added a line at the end for net new PDST revenue that can be counted; also added a calculation for divisions with a revenue share of tuition and NRST
- More Information: visit the budget process website hub 
- Questions: email Scott Shireman, Chief Operating Officer of University Extension and Director of New Academic Ventures at Berkeley
Budget target clarifications
Thank you for your questions thus far on incorporating your divisional target into your  FY2017-18 budget. To clarify, the target is the net effect of your division's total actions taken in revenues and expenses. Your unit will meet the target by using a combination of revenue generating programs and cost saving activities, but likely neither action in isolation. It is the net effect of those actions added together and their collective impact on the bottom line that will determine how you achieve the target.
Some DFLs have asked if the target is a permanent budget reduction, and the answer is no. It is a specific target for this budget cycle to facilitate the campus reaching OP's FY2017-18 in-year deficit reduction goal. Since your unit can meet the target either through revenue generating programs or cost saving activities, the amount will not be taken out of your permanent budget.

- Questions: email Jon Bain-Chekal, Executive Director of Financial Planning & Analysis, Office of the CFO

Next week's news

DFL Forum on February 23
Join us next week on Thursday, February 23 from 11am-12pm in the Toll Room, Alumni House for this month's DFL Forum. We'll discuss timely budget process updates including key themes from the small group budget meetings; updates on TAS allocation, TDI allocation, and faculty slot decisions; and an overview of HR planning tools.

Recharge Self-Certification due February 24
As a reminder, if you support a recharge unit your recharge self-certification forms or requests for exemption are due by next Friday, February 24. Read the original email for more information. 

Thank you,
Financial Planning & Analysis Team
Office of the CFO