FY2017-18 DFL weekly updates

First Quarter

  • July 7
    • FY17 Forecast and FY18 Operating Budget finalized
    • Final corrections to class schedule and instructional record data for summer sessions due by Friday, August 11
    • University Development and Alumni Relations (UDAR) Donor and Gift Services updates
    • New budget resources available on CFO website on Friday, August 4
    • Next DFL Forum on Tuesday, August 8
  • July 27
    • GAEL assessment increase from 1.00% to 1.15%
    • Next DFL Forum on Tuesday, August 8
  • August 25
    • Divisional Sweeps of Carry-Forward Balances due by Friday, September 29
    • Reminder: Cal Answers Financials coming soon
    • Next DFL Forum on Tuesday, September 26
  • September 15
    • Reserve Analysis Templates coming soon
    • Student Fees-VC Finance office support
    • Cal Answers Financials demos-save the date
    • Cal Answers Student Data training available
    • Join the Cal Answers Student Data Community of Practice
    • CalPlanning quarterly tool training now enrolling
  • September 22
    • Confirm the DFL for your division
    • See you at September DFL Forum 
    • Reminder: process to queue commitments on DFL Concierge site
    • Do you have new CalPlanning users? Let us know by September 29
  • September 29
    • NEW - Quarterly Reporting - tag below the line expenses
    • Q4 2016-17 Variance Analysis due by 5pm, Tuesday, October 10
    • Reserve Analysis - sign up for next week's working labs
    • Cal Answers Financials - sign up for next week's brown bags
    • Finance Literacy - sign up for first session on October 31

Second Quarter

  • October 6
    • Reserve Analysis FAQ
    • Cal Answers - sign up for remaining brown bags
    • 2016-17 CSIR data reporting to UCOP
    • Coming soon - Q1 Variance Reports and Flash Forecast
  • October 13
    • Q1 FY2017-18 Variance Analysis and Q1 Flash Forecast - coming soon
    • DFL Forum - see you on October 25
    • New Key Quarterly Controls - Q1 FY2017-18 due October 30
    • Q2  FY2017-18 Central Commitments - requests due November 30
    • Reserve Analysis - attend working lab on October 20, templates due October 24
    • Finance Literacy - sign up for first session on October 31
  • October 20
    • DFL Forum - agenda for October 25
    • Quarterly Management Reporting - Q4 FY2016-17 now available and Q1 FY2017-18 to be released soon
    • Reminder - tag below the line expenses
    • Reminder - Reserve Analysis templates due next Tuesday, October 24
    • Finance Literacy - sign up for second session on November 30
    • VC Finance Strategic Projects - how to stay updated
  • November 3
    • Q1 2017-18 Quarterly Reporting and Flash Forecast - due November 13 and 30, respectively
    • Queue commitments on DFL Concierge site - Q2 requests due by November 30
    • External Audit Certification - due December 6
    • Data for the Faculty FTE Request Call - for your information
    • Reminder - tag below the line expenses
    • Finance Literacy - session 1 materials available, register for session 2 on November 30
    • Cal Answers Financials Gift/Endowment Reporting dashboard - available this month
    • BFS Upgrade in spring 2018 - provide your input now
  •  November 9
    • Reminder: Q1 Variance Analysis and Q1 Flash Forecast - due November 13 and 30, respectively
    • Organizational Tree changes - 2017 changes due November 17, all changes by November 30
    • Reminder: Queue commitments on DFL Concierge site - Q2 requests due November 30
    • DeptID inactivation requests - due January 5
    • Donor and Gift Services - deadline to receive 2017 tax year gifts is January 5, 2018
    • New direct enter reimbursement process available for employee-travelers
    • Funding for the FY18 STAR award program has been allocated
    • Actualized Forecast and Simplified HCP - HCP snapshot taken Nov 30 for first “priormonth” forecast
    • Finance Literacy “Financial Statements” session - register now
  • November 17
    • ​Q1 Flash Forecast - due November 30
    • Quarterly Reporting Table
    • Next DFL Forum on November 28​​
    • Queue commitments on DFL Concierge site - Q2 requests due November 30
    • DeptIDs planned for inactivation - requests in CalPlanning accepted through January 5
    • Organizational Tree closed for changes for 2017 
    • Finance Literacy “Berkeley Financial Overview” session - sign up for Dec 12
  • December 1
    • Revisions to recharge policy - change in level of surcharge for external clients
    • Verify your CalPlanning Access Provider and Tool Assistant - by December 15
    • Q1 Flash Forecast Summary of Changes Narrative - due December 6
    • External Audit Certification - due December 6
    • DeptIDs planned for inactivation - requests in CalPlanning accepted through January 5
    • Donor and Gift Services - deadline to receive 2017 tax year gifts is January 5
    • Call for Course Materials and Service Fees and Miscellaneous Student Fees proposals - due January 5
    • Ensure schedulers check CSIR data
    • Cal Answers Financials Gift/Endowment Reporting dashboard - now available
    • Reserve Analysis - analyzing results and will share findings when analysis complete
    • Actualize Forecast & Simplify HCP - changes to planning - simplified at the five major fund buckets
    • Finance Literacy “Berkeley Financial Overview” on December 12 - time change, class begins at 3pm
    • New VC Finance operational deadlines calendar
    • Next DFL Forum & Holiday Celebration - see you on December 13
    • Verify your CalPlanning Access Provider and Tool Assistant - by December 15
    • Ensure schedulers check CSIR data - by December 15
    • Request DeptIDs for inactivation - requests in CalPlanning accepted through January 5
    • Submit Course Materials and Service Fees and Miscellaneous Student Fees proposals - by January 5
    • Report year-end gift recording and receipting - by January 5
    • Finance Literacy “Berkeley Financial Overview” on December 12 at capacity, class begins at 3pm
  • December 15
    • ​Annual Self-Supporting Graduate Professional Degree Program fee templates due January 19
    • Q2 Flash Forecast due January 31
    • Q2 Key Controls due January 31
    • New recharge self certification form available
    • Welcome Hugh Graham back to Financial Planning & Analysis as the Campus Finance Lead - Student Fees
    • VC Finance Quarterly  Reporting Processes table
    • Verify your CalPlanning Access Provider and Tool Assistant - by December 15
    • Ensure schedulers check CSIR data - by December 15
    • Request DeptIDs for inactivation - requests in CalPlanning accepted through January 5
    • Submit Course Materials and Service Fees and Miscellaneous Student Fees proposals - by January 5
    • Report year-end gift recording and receipting - by January 5
    • Finance Literacy - register for “Revenue Generation Opportunities” on Tuesday, January 30

Third Quarter

  • January 5
    • ​Q2 FY2017-18 Variance Analysis due by Friday, January 26
    • Recharge self-certification form due by Friday, February 16
    • New workshop series: How to Create a Training Video
    • Request DeptIDs for inactivation - due today
    • Submit Course Materials and Service Fees and Miscellaneous Student Fees proposals - due today
    • Report year-end gift recording and receipting - due today
    • Submit Annual Self-Supporting Graduate Professional Degree Program fee templates - due Friday, January 19
    • Complete Q2 Flash Forecast - due Wednesday, January 31
    • Complete Q2 Key Controls - due Wednesday, January 31
    • Actualized Forecast & Simplified HCP - review your Forecast for material variances
    • Actualized Forecast & Simplified HCP - sign up for CalPlanning training and demos
    • Finance Literacy - register for “Revenue Generation Opportunities” on Tuesday, January 30
    • Cal Answers Financials - Enhanced Financial Management Reporting coming soon
  • January 12
    • Submit completed and approved org tree change requests by Thursday, January 18
    • Next DFL Forum - see you on Wednesday, January 24
    • Submit Annual Self-Supporting Graduate Professional Degree Program fee templates -  due Friday, January 19
    • Submit Q2 FY2017-18 Variance Analysis - due Friday, January 26
    • Complete Q2 Flash Forecast - due Wednesday, January 31
    • Complete Q2 Key Controls - due Wednesday, January 31
    • Complete recharge self-certification form - due Friday, February 16
    • Finance Literacy - Sign up for "Revenue Generation Opportunities" class, plus newly added lab sessions
    • Actualized Forecast & Simplified HCP - sign up for CalPlanning training and demos
  • January 19
    • Next DFL Forum - see you on Wednesday, January 24
    • Register for a recharge training session focused on rate development, Tuesday, January 23 and Thursday, January 25
    • Q2 Flash Forecast due Wednesday, January 31, run a report to prepare for when CalPlanning closed for edits
    • Deans and Vice Chancellors, submit your FY2018-19 divisional strategic plans by Friday, February 2
    • Submit your revenue generation templates by Tuesday, February 6
    • FY2018-19 budget process update
    • New Faculty Budget Analyst
    • Submit Annual Self-Supporting Graduate Professional Degree Program fee templates - due today
    • Submit Q2 FY2017-18 Variance Analysis - due Friday, January 26
    • Complete Q2 Key Controls - due Wednesday, January 31
    • Complete recharge self-certification form - due Friday, February 16
    • Finance Literacy - sign up for “Revenue Generation Opportunities” class, plus lab sessions
    • Actualized Forecast & Simplified HCP - sign up for CalPlanning training and demos
    • Actualized Forecast & Simplified HCP - review your Forecast for material variances
  • January 26
    • Submit completed and approved February org tree change requests by Friday, February 16
    • Queue commitments for Q3 by Wednesday, February 28
    • FY2018-19 budget process update
    • Submit Q2 FY2017-18 Variance Analysis - due today
    • Complete Q2 Flash Forecast - due Wednesday, January 31
    • Complete Q2 Key Controls - due Wednesday, January 31
    • Deans and Vice Chancellors, submit your FY2018-19 divisional strategic plans by Friday, February 2
    • Submit your revenue generation templates by Tuesday, February 6
    • Complete recharge self-certification form - due Friday, February 16
    • Finance Literacy - sign up for "Revenue Generation Opportunities" class, plus lab sessions
    • Cal Answers Financials - Enhanced Financial Management Reporting dashboard now available
  • February 2
    • Deans and Vice Chancellors, submit your FY2018-19 divisional strategic plans today
    • External Audit Certification - due March 1
    • New DeptID planned inactivation form on DFL concierge webpage
    • Submit your revenue generation templates by Tuesday, February 6
    • Complete recharge self-certification form - due Friday, February 16
    • Queue commitments for Q3 by Wednesday, February 28
    • Finance Literacy - Register for “Temporary Academic Support (TAS)” course on Thursday, March 1 and lab on Wednesday, March 7
    • Finance Literacy - sign up for “Revenue Generation Opportunities” lab session on Wednesday, February 7 and provide feedback
  • February 9
    • See you at the next DFL forum - Tuesday, February 13
    • Deadline update - recharge self-certification forms due Tuesday, February 27
    • Important policy updates: relocation and gift cards to employees
    • CalPlanning unavailable for edits Wednesday, February 7 - Wednesday, February 21
    • Submit completed and approved February org tree change requests - due Friday, February 16
    • Queue commitments for Q3 - due Wednesday, February 28
    • External Audit Certification - due Thursday, March 1
    • Finance Literacy - Register for “Temporary Academic Support (TAS)” course on Thursday, March 1 and lab on Wednesday, March 7
  • February 16
    • Budget process website hub and timeline - for your reference
    • Confirm local CalPlanning tool support - by Wednesday, February 28
    • Reminder: Identify FY18 investments in CalPlanning
    • UCOP analysis of President Trump's FY2018-19 budget request - for your review
    • Submit completed and approved February org tree change requests - due  today
    • Submit recharge self-certification forms - due Tuesday, February 27
    • Queue commitments for Q3 - due Wednesday, February 28
    • External Audit Certification - due Thursday, March 1
    • Finance Literacy - Register for “Temporary Academic Support (TAS)” course on Thursday, March 1 and lab on Wednesday, March 7
    • Finance Literacy - Register for our sixth course: “Raising Awareness on Fundraising” on Wednesday, March 21
    • Register for Cal Answers Financials, Financial Management Reporting demos on Thursday, February 22 and Tuesday, February 27
    • Register for Simplified Human Capital Planning (HCP) demos on Friday, February 23 and Tuesday, February 27
  • February 23
    • ​FY2018-19 Operating Budget open with actualized compensation data and simplified HCP
    • Sign up for Multi-Year and Revenue Generation template workshops - March 8 to March 21
    • Submit recharge self-certification forms - due Tuesday, February 27
    • Queue commitments for Q3 - due Wednesday, February 28
    • Confirm local CalPlanning tool support - due Wednesday, February 28
    • External Audit Certification - due Thursday, March 1
    • Cal Answers Financials, Financial Management Reporting - Sign up for demo on Tuesday, February 27
    • UPDATE: Finance Literacy - “Temporary Academic Support (TAS)” course will be rescheduled
    • Finance Literacy - Register for our sixth course: “Raising Awareness on Fundraising” on Wednesday, March 21
  • March 2
    • TAS allocations released
    • Form A distributed
    • Sign up for Multi-Year Planning template and Revenue
    • Generation template workshops - March 8 to March 26
    • Intersection Detail Reports available
    • Budget process training available
    • Submit completed and approved March org tree change requests by Friday, March 16
    • BFS upgrade to home page navigation in April 2018
    • Finance Literacy - NEW DATE for “Temporary Academic Support (TAS)” course is Friday, March 16 and the lab is on Friday, March 23
    • Finance Literacy - Register for our sixth course: “Raising Awareness on Fundraising” on Wednesday, March 21 
  • March 9
    • ​DATE CHANGE - Next DFL Forum on Friday, March 16
    • FY2018-19 Budget Call Letter released
    • Guidelines and assumptions, templates released
    • Budget process training available​
    • CalPlanning February Actuals update on Monday, March 12 and Friday, March 16
    • Verify staff with CalPlanning access in your department by Friday, April 6
    • Submit completed and approved March org tree change requests - due Friday, March 16
    • Sign up for Multi-Year Planning template and Revenue Generation template workshops - Thursday, March 8 to Monday, March 26
    • Submit your completed Form A to the Financial Planning & Analysis team - due Monday, March 26
    • Cal Answers HR Reporting coming soon
    • Finance Literacy - Register for “Temporary Academic Support (TAS)” course Friday, March 16 and lab on Friday, March 23
    • Finance Literacy - Register for our sixth course: “Raising Awareness on Fundraising” on Wednesday, March 21
  • March 16
    • ​Form A Due to VC Finance by Monday, March 26
    • Budgets due in CalPlan Friday, April 13
    • Templates due to VC Finance and NAV-B Friday, April 20
    • Budget process workshops, training, and office hours available
    • Intersection Detail Reports available
    • Complete Q3 FY2017-18 Quarterly Variance Reports by Thursday, April 26
    • Complete Q3 Key Controls by Monday, April 30
    • FY2018-19 planning recharge rates available
    • Submit completed and approved March org tree change requests - due today
    • Verify staff with CalPlanning access in your department - due Friday, April 6
    • Finance Literacy - Register for “Raising Awareness on Fundraising” on Wednesday, March 21 and labs on Wednesday, March 28
    • Finance Literacy - Register for “Temporary Academic Support (TAS)” lab on Friday, March 23
  • March 23
    • ​Budget process deliverables
    • Budget process office hours, Smart View Q&A, and CalPlanning FAQ
    • Submit completed and approved April org tree change requests by Tuesday, April 17
    • Validate your chartstring for FY2017-18 Productivity Suite assessment by Friday, April 27
    • New BearBuy recurring payment form
    • Verify staff with CalPlanning access in your department - by Friday, April 6
    • Complete Q3 FY2017-18 Quarterly Variance Reports - by Thursday, April 26
    • Complete Q3 Key Controls - by Monday, April 30
    • Visit Our Berkeley page
    • Finance Literacy - Register for “Raising Awareness on Fundraising” labs on Wednesday, March 28
  • March 29
    • ​Budgets due in CalPlan by Friday, April 13
    • Templates due to VC Finance, NAV-B, and VCs by Friday, April 20
    • NEW ACTION REQUIRED - update your POV in the multi-year planning template
    • Budget process office hours, Smart View Q&A, and CalPlanning FAQ
    • BFS home page navigation update next week
    • Revised UC Berkeley Foundation payout policy and August 2018 payout distribution
    • Verify staff with CalPlanning access in your department - by Friday, April 6
    • Submit completed and approved April org tree change requests - by Tuesday, April 17
    • Complete Q3 FY2017-18 Quarterly Variance Reports - by Thursday, April 26
    • Validate your chartstring for FY2017-18 Productivity Suite assessment - by Friday, April 27
    • Complete Q3 Key Controls - by Monday, April 30
    • Cal Answers HR Reporting available next week
    • Save the date for the Our Berkeley Cal Assessment Network (CAN) session Friday, September 7

Fourth Quarter

  • April 6
    • ​Budget process deliverables
    • Update your POV in the multi-year planning template
    • Quick tip: Smart View fix for multi-year planning template if your numbers disappear when you enter them and refresh Smart View 
    • Divisional budget dashboards for May/June hearings 
    • Budget process office hours, Smart View Q&A, and CalPlanning FAQ
    • Improved BFS home page navigation now available
    • Verify staff with CalPlanning access in your department - due today
    • Submit completed and approved April org tree change requests by Tuesday, April 17
    • Complete Q3 FY2017-18 Quarterly Variance Reports - by Thursday, April 26
    • Validate your chartstring for FY2017-18 Productivity Suite assessment by Friday, April 27
    • Complete Q3 Key Controls - by Monday, April 30
    • NEW! Register for the Finance Literacy Capital Accounting course on Tuesday, April 24 at 10am
    • Cal Answers HR Reporting now available
    • Cal Answers General Ledger Reporting dashboard coming soon
  • April 13
    • ​Budget process deliverables
    • Update your POV in the multi-year planning template
    • Quick tip: Smart View fix for multi-year planning template if your numbers disappear when you enter them and refresh Smart View
    • Divisional budget dashboards for May/June hearings
    • DFL forum on Thursday, April 26 is cancelled - see you in May!
    • Tip: Be careful about selecting “Terminate” during your System Access Review
    • Ensure schedulers check spring CSIR data - due Friday, May 11
    • NEW! Non C&G Deficit Clearing Waivers - due Monday, May 14
    • Submit completed and approved May org tree change requests - due Wednesday, May 16
    • Queue commitments for Q4 - due Thursday, May 31
    • Submit completed and approved April org tree change requests - by Tuesday, April 17
    • Complete Q3 FY2017-18 Quarterly Variance Reports - by Thursday, April 26
    • Validate your chartstring for FY2017-18 Productivity Suite assessment - by Friday, April 27
    • Complete Q3 Key Controls - by Monday, April 30
    • Register for the Finance Literacy Capital Accounting course on Tuesday, April 24 at 10am
    • Cal Answers General Ledger Reporting dashboard coming soon