The Office of the Vice Chancellor of Finance partnered with campus to submit information to various state and federal agencies in order to facilitate recovery efforts. This includes submitting estimated COVID-19 costs monthly to UCOP and the Department of Finance. Additionally, we’ve submitted a Request for Public Assistance to the Federal Emergency Management Agency (FEMA). The Controller’s Office is working with Student Affairs and Government and Community Relations to distribute Higher Education Emergency Relief Fund (HEERF) funding.
Submitting financial information to state and federal agencies
Monthly cost estimates to the Department of Finance
The California Department of Finance asked all state agencies to begin reporting costs related to COVID-19 on a monthly basis so that we are well-positioned for potential reimbursement of these expenses by the federal or state government. To ensure we’re capturing all the relevant expenses, the UC Office of the President has requested we submit our data on costs related to COVID-19 to them on a monthly basis, prior to the submission to the Department of Finance. We gather this data in a monthly template that we send out to the Divisional Finance Leaders. They enter their monthly estimates of COVID-19 related costs and then send it to the Financial Planning & Analysis (FP&A) team. The FP&A team compiles the responses into one sheet, which we submit to UCOP, who then submits a consolidated template to the Department of Finance. More information about completing the template, instructions, and frequently asked questions is available on the Department of Finance Reporting page.
Request for Public Assistance to the Federal Emergency Management Agency (FEMA)
On April 10, 2020, UC Berkeley submitted the request for public assistance to the Federal Emergency Management Agency (FEMA) for COVID-19 related eligible costs. FEMA provides reimbursement for specific emergency protective measures taken by entities such as ours to protect the health and safety of people and personal property during this COVID-19 pandemic. In April, Vice Chancellor Rae convened a disaster recovery working group of staff from across campus to consider how best to track eligible activities and associated costs (and revenues) and develop FEMA policy-driven guidelines on how to gather the information needed to package and submit an application for Public Assistance. More information is available on the FEMA reporting page.
Higher Education Emergency Relief Fund (HEERF)
The Higher Education Emergency Relief Fund (HEERF) provides funding to address higher education challenges created by the COVID‐19 pandemic. Of the funding we received, approximately 50% will be directed to emergency financial aid grants for student cost of attendance, food, housing, course materials, technology, health care, and child care. The other 50% will be directed to the institution to defray operational expenses related to the impact of COVID-19. The funds cannot be used for endowments, athletic or religious facilities, or enrollment recruitment contractors.
To review our HEERF reporting information, please visit the HEERF Reporting page.